CNG+Memo+to+CEO+on+Saving+Time+and+Money+on+Copying

Memorandum

Date: December 11, 2013

To: Bryan Brauer, CEO

From: Talia Haley, CFO

Subject: Saving Time and Money on Copying

We are losing money on our current copy services and wasting the time of employees as well. Because of our aging Lexmark copier is in use constantly and can't handle our growing printing volume, we find it increasingly necessary to send major jobs out to New Leaf Paper. Whenever we need color copies, we can't handle the work ourselves. Just take a look at how much we spend each month for outside copy service. Copy Costs: Outside Service  12,000 Black & White copies/month made at New Leaf Paper $ 900.00   1,500 color copies/month, $0.50 per copy (avg.) 750.00   Salary costs for assistants to make 52 trips 680.00

Total $2,330.00

To save time and money, I have been considering alternatives. Large-capacity color laser copiers with multiple features (copy, email, fax, LAN fax, print, scan) are expensive. However, reconditioned copiers with all the features we need are available at attractive prices. From New Leaf Paper we can get fully remanufactured Xerox copier that is guaranteed and provides further savings because solid-color ink sticks cost a fraction of laser toner cartridges plus it is more environmentally friendly which your whole vision for Clean N' Green. We could copy and print in color for roughly the same cost as black and white. After we make an initial payment of $300, our monthly costs would look like this:

Copy Costs: Remanufactured Copier  Paper supplies for 10,000 copies $ 160.00  Ink sticks and copy supplies 110.00  Labor of assistants to make copies 150.00

 Total $ 420.00

As you can see, a remanufactured Xerox 7789MFP copier saves us $1,910 per month. For a limited time New Leaf is offering a free 20-day trail offer, a free copier stand (a $300 value), free starter supplies, and free delivery and installation. We have office space available, and my staff is eager to add a second machine.

With your approval of purchase before January 1, we could have our machine by January 5 and start saving time and money every month. Fast action will also help us take advantage of New Leaf Paper's free start-up incentives.