KS+Informal+2

To: Chan Proeung, Founder and July Enel, Chief Executive Officer From: Kathleen Stubbs, Operations Manager Subject: Ways to save time, gas, and money Date: December 8, 2013

With the launch of our mobile accounting service, there are a few things we need to keep in mind when making appointments. We want to make sure that our accountants are spending the majority of their time with clients and not driving to and from. We also need to make sure we cut down on the amount of driving to save time, gas, and longevity of vehicles.
 * Background:**

We should require a 24 hour notice when making appointments. In doing so, we can be aware of all appointments for the following day. We can also map out the county and divide it between our mobile accountants. This will ensure not one person is driving an excessive amount of way during the day. Research shows that cutting down right hand turns, can save on time and gas. Once we have the appointments for day, we can plan a route for the employee to take to save on all of these.
 * Proposal:**

Routine maintenance on the fleet of cars is also proposed. We have already set up a barter system with Clean ‘N Green for weekly car washes. We should also start up a barter system with a local mechanic/gas station. With proper care of tires, oil, windows, brakes, battery, belts and fluids, we can prolong the life of the car as well as be environmentally sound.

The possible drawbacks are that clients may not get the accountant that they request if they wait to last minute or do not live in designated zone for that account. We will need to set up a secondary plan for anyone who does request a specific account.
 * Possible Drawbacks:**

Another possible drawback is the price of maintaining the large fleet of vehicles if we cannot come up with a barter system with a local mechanic. We could require the accountants to drive their own vehicle and pay them mileage as an alternative.