WIC+Manager+of+Finance

Date: November 18, 2013 To: Eileen Garcia, Chief Financial Officer From: Cynthia Swiderski, Advertising Manager Subject: Advertising Discussions Results Eileen, Fantastic news from the advertising department! The discussions that had been pending with local Providence stores and restaurants and with one of our major location billboards have gone through under budget! Remembering your previous concerns about the budget, I kept the thoughts close with me through each and every negotiation, and found that the proprietors were quite amicable throughout them. For those who were asking for a marginal profit to also start carrying and selling our items, we agreed on a thirty percent rate for each item sold. We have also gained two of the billboards on Interstate 95, one northbound and one southbound, which already have been bringing in new customers, ready to shop for those perfect gifts for the holiday season! This was certainly an opportunity I am pleased to say we jumped on. Sincerely, Cynthia Swiderski

Advertising Manager/Walk-In Closet

One Thayer Street/Providence, RI 02906

(401) 555-0003(Office)

CindiSwiderski@WIC.com

Date: December 3, 2013 To: Eileen Garcia, Chief Financial Officer From: Cynthia Swiderski, Advertising Manager Subject: To buy a copier, or not to buy a copier Eileen, I noticed that we’ve been outsourcing our copy needs more and more to Staples over the past few months. Attached is a brief document that explains our potential savings if we purchase a color laser copier. I’ve been doing research on ways to save instead of going to Staples for everything. Please look at my calculations and let me know if you think this is an effective way of increasing our savings. This would also benefit both the marketing and advertising departments on what we save. Sincerely, Cynthia Swiderski

Advertising Manager/Walk-In Closet

One Thayer Street/Providence, RI 02906

(401) 555-0003(Office)

CindiSwiderski@WIC.com

**Memorandum** Date: June 11, 2013 To: Eileen Garcia, Financial Manager From: Cynthia Swiderski, Advertising Manager Subject: Saving Time and Money on Copying We are now beginning to lose money due to our current way of making copies. Since our old Canon fax/printer is always being used, we’ve had to outsource the majority of our copies to Staples. Since our fax/printer is also primarily black and white, all of our color copies have been outsourced. This is how much we spend:
 * Copy Costs: Outside Source**
 * 100 brochures/month made at Staples $119.99**


 * 100 flyers/month made at Staples 88.98**


 * 1,000 B&W copies/month, $0.08 per copy 80.00**


 * 500 color copies/month, $0.49 per copy 245.00**


 * Salary costs for employees to make 20 trips 480.00**


 * Total $1,013.97**
 * I’ve been looking into refurbished or used color copiers, trying to find the best price for one. The one ranked best and for a fair price is a Canon Imageclass Mf-8350cdn Color Laser Multifunction Printer. It’s on sale for $299, without any taxes and free shipping. I’ve calculated how much it would cost monthly to print ourselves.**
 * Copy Costs: Refurbished Copier**
 * Ink sticks and copy supplies $118.00**


 * Paper supplies 83.23**


 * Labor of assistants to make copies 240.00**

As you can see, we would save $572.74 monthly by buying a refurbished copier for our own use. CopyFax is holding a sale where we receive free ink and paper supplies with the copier, if we buy it soon. There is office space available, and my assistants are ready and willing to help with installing it. Call me at Ext. 413 if you have any questions, and if you agree to this I already have a purchasing document prepared. It’s such a great deal, and with your approval we can already begin saving time and money on printing our fliers just in time for our big spring and summer campaigns! Thank you for your time.
 * Total 441.23**

{sending this e-mail on Oct, 18, 2013}


 * **To: Eileen Garcia **
 * From: Bonnie Amadon **
 * Subject: Budget for Christmas Party**
 * Cc:**
 * Attached:** ||


 * As the Christmas season is approaching, we need to think about this year's party. Although we had some issues with the event last year, it is still important to show appreciation to the hard working employees and other staff members.

I have taken measures in reassuring a positive outcome; however, even if there is not much funding in the entertainment budget, I request a portion of about 1% would be acceptable to fund this year’s celebration.

Once I receive your approval before October 31, 2013, I will pass on the details to Cynthia to commence the arrangements.

Gratefully, Bonnie Bonnie Amadon Vice President | Walk-In Closet One Thayer Street| Providence, RI 02906 401 555-0001 office bonnieamadon@WIC.com ||

{sending this by email on November 11, 2013}


 * **To: Eileen Garcia **
 * From: Bonnie Amadon **
 * Subject: Valentine Promotion**
 * Cc:**
 * Attached:** ||


 * Eileen,

By reviewing the monthly income statement, I noticed that the Christmas promotion campaign has been profitable on an average of 5% per week, which was worth the investment towards the holiday advertisement. To remain competitive, we need to move ahead to the next major holiday, which happens to be Valentine's Day.

As you know, the Christmas campaign took a quarter of the advertising budget; but the profit was worth the investment. I am submitting a request to have the advertising and marketing budgets be analyzed to see if 30% of the budget can support both departments.

Your response would be greatly appreciated before November 18 since our next monthly meeting will be November 30. This will give the other departments time to have their designs ready for the meeting.

Gratefully, Bonnie Bonnie Amadon Vice President | Walk-In Closet One Thayer Street| Providence, RI 02906 401 555-0001 office bonnieamadon@WIC.com

**THE WALK-IN-CLOSET** **MEMORANDUM**


 * Date: November 6, 2013**
 * To: Dee Alves, President: Bonnie Amadon, Vice-President, Eileen Garcia, Finance**
 * From: Kathy Hall, Marketing Manager**

As you all know, I recently attended the Spring Fashion and Accessory Show at Monarch Center in Atlanta, Ga. The show ran from October 28th thru October 31st. The show featured fashions and accessories by many different designers and there were also many vendors looking to line up sales. I would like to inform you of a few of the shows highlights.

The show featured what it feels will be the current trends in fashions and accessories for the Spring Season. It appears that such colors as oranges, greens and yellows will be quite popular, with many designs in floral. Fashions were simple and layered with accessories such as scarves and belts completing the looks. The jewelry lines displayed consisted of more silver than gold pieces and it appears that bangles will be quite popular in both earrings and bracelets. Many of the designs also contained different shades of stones. Looking popular as well will be bracelets, pins (lapel and scarf) and watches.
 * TRENDS**

I was able to make contacts with some new buyers who seemed excited at the opportunity to work with us in the future. I feel that the opportunity is there for us to get good pricing as well as deliveries from them in hopes of obtaining our business. Many of our previous vendors were there as well and I feel they may be more willing to negotiate with us knowing we have other avenues to peruse. Please look at the some of the pictures I have attached from the show and I also brought back some swatches for us to use as a template for our in store displays. I will also bring them to our next team meeting. I look forward to sharing more from the show with you at that time, and feel quite energized and look forward to getting started on our Spring Line. Also attached is a copy of my expense report for your approval.
 * CONTACTS**

To: Eileengarcia@WIC.com || To: Eileen Garcia Eileengarcia@WIC.com ||
 * From: Kathy Hall Kathyhall@WIC.com ||
 * Subject: Invoice Error – Unlimited Designs ||
 * CC: ||
 * Attachment: ||

I would like to take this time to apologize for the pricing discrepancy that occurred on our last invoice from Designs Unlimited. I understand that these types of errors cause budgeting problems and result in you having to make changes to the financials.

The problem was a result of a miscommunication between the sales representative and her sales department. When negotiating the order, the sales representative offered us a 25% net 30 discount. This discount is an exception to the discount we are normally offered but was extended to us because of the size of the order I placed. When placing the order with her sales department, she mistakenly did not advise them of the additional discount.

I take full responsibility in not having verified their acknowledgement and correcting the problem upfront. I have spoken to Mary Martin, Designs Unlimited Sales Representative, about the matter and she apologizes as well for the inconvenience this matter has caused. In the future, I will be sure to verify all acknowledgements before submitting them for processing.

As a good faith action on her part, Mary Martin has offered us the same discount on our next order regardless of the size. Designs Unlimited has been an important supplier to us in the past and looks to continue and expand their role in supplying us in the future.

Sincerely,

Kathy Hall Marketing Manager/Walk-In Closet One Thayer Street/Providence, RI 02906 401-555-0003 (Office) Kathyhall@WIC.com

# 1 Persuasive to DCJSK INK. 11-20-13 Negative message #1 to Bonnie 11-26-2013 Positive message #1 to Bonnie 11-12-2013 Positive message #2 to Cyndi 11-18-2013 Persuasive #2 to Dee 11-18-2013 Negative message #2 to Kathy 11-20-2013 Informal report #1 - Minutes 11-30-2013 Informal report #2 to Dee re: Sales 12-03-2013